The recession continues to seemingly worsen by the day. Businesses are cutting back. Employees are fearful. Foreclosures are rising. And the cycle continues. So, what is a manager or business to do to break this cycle?
One of the keys to success is to minimize unnecessary complexity. In my experience in working with several different companies across multiple industries, the majority of businesses (and people) tend to increase complexity over time. Complexity is quite enticing, and most companies think it is essential to success so they create organizational complexity, product complexity, process complexity and software complexity. Unfortunately, managing complexity on a daily basis typically requires more time, more resources, more effort and more money. Yet, managers seem convinced that it is the ‘ticket to success’. For example, at least 80% of the people I’ve worked with would choose to implement a highly-complex software module that promises fantastic results vs. the simple approach that produces tangible end results that provide exactly what the customer desires. Why? I believe it is because complexity is harder to understand and unscramble to the point where you can be sure of the specific results yet it seems everyone supports it (after all, are you likely to make a decision against the majority?) and it is exciting (typically it also utilizes the latest and greatest features, technology and buzzwords/ fads). However, I’ve found repeatedly that the simplest, straight-forward, typically ‘boring’ solution yields the best results for less cost.
There is a principle called Ockham’s razor, attributed to 14th century English logistician and Franciscan friar William of Ockham, which states in essence that if all other things are equal, the simplest solution is best. Following this principle, minimizing unnecessary complexity is critical to setting you and/or your company up to be one of the people and/or businesses to thrive in 2009. The word unnecessary is critical in this definition because there is a certain amount of complexity that is required for the particular business, industry, etc. For example, if you are in a value-added type of business, you must add value – add whatever complexity is required to thrive on the specific areas that add value but take all other unnecessary complexity out. In my experience, I’d estimate that a minimum of 50% of complexity could be minimized while maintaining/ improving the critical variables to success. In essence, my recommendation is to focus on creating complexity for just the critical success factors that require complexity – and nothing else. Imagine the amount of cash that could be freed up with 50% less complexity – do you think it might be helpful to be one of the businesses to thrive in 2009? So, how do we achieve this?
First, determine what you should do going forward. Define your critical success factors (profit drivers, uniqueness in the marketplace etc), and then focus 80% of your attention and investment on those factors. You might even increase complexity in these areas, IF complexity is advantageous to providing customer value. This approach provides a template and process for how to prioritize resources, time, etc. Second, eliminate unnecessary complexity. Begin by focusing on everything outside of the 80%, which will likely be 80% of your activities. Simplify. There are several paths for how to achieve this end result. One tool/ approach you could utilize is the lean process – think about how to eliminate unnecessary steps, unnecessary waste, unnecessary software, etc. Another tool/ approach you could utilize is to “go manual” or flatten the organization to 1 level to start. Typically going manual allows you to visualize and fully understand the steps required, which also yields insight into understanding which steps are the critical steps. Then, design a new process, system, structure, product etc from the bottom up, focusing on simplicity. Lastly, a third tool/ approach you could utilize with product development is to ask your customers which features/ benefits they value, while defining value as a willingness to pay a higher price for the feature. This also provides an excellent example of where it makes sense to invest extra money and sometimes complexity (R&D) to achieve a simplified product overall (sometimes adding complexity on the critical features) that meets and exceeds customer expectations.